ADVERTISING AND MARKETING DIVISION PROCEDURES MANUAL

1. The Bulletin editor is responsible for text preparation, make up and camera ready copy of each issue. The BULLETIN is published quarterly - Summer, Autumn, Winter and Spring.

2. The Autumn issue has in years past, included a message from the new (and current) Chair of the Division, a complete list of officers and committee chairs and pertinent communications from national headquarters, nomination form for the Award of Merit and any other features that the Editor and/or Division Chair decide should be included.

3. The Winter issue should be sent to the printer as soon after the mid Winter meeting of the Association as possible, in order to include a report of that meeting to the members. Also included, is a preliminary and/or tentative schedule of the upcoming Conference. The Chair may also want to include a message in addition to the meeting summary. Any headquarters announcements can be included. Applications for the First Time Attendee's Stipend should be announced in this issue as well.

4. According to Division bylaws, the slate of officers to be voted upon at the Annual Business Meeting held during the Annual Conference must be announced 30 days in advance of the meeting. Therefore, the Spring issue should be sent to the printer so that it arrives on the desks of Division members at least one month in advance of the Conference. In this issue, too, should appear as complete a schedule of the Division's anticipated Conference program as is possible. Again, any pertinent Division and/or headquarters' information should be included.

5. The Summer issue should include a review of Division Conference activities and a listing

of the new Board and Committee members.

6. For all issues, the BULLETIN Editor should work closely with the Division Chair.

7. The number of pages in each issue depends upon the amount of material required to be printed or available. The number of copies printed depends on the number of Division members, plus the copies needed to supply headquarters' necessities, 20-30 media kit copies and 10 15 extra copies for the Editor's files.

8. At present, no subscriptions are allowed because it has been decided that the Bulletin is a means of communication for and between members of the Division exclusively. Mailing labels for the issues are ordered from headquarters by Bulletin editor(s) and sent directly to the printer.

9. Prior to Conference, prepare an annual report of activities, including expenses and advertising revenue, for the Chair.