ADVERTISING AND MARKETING DIVISION PROCEDURES MANUAL

1. Appoint committee Chairs:

Archives

Auditor

Awards

BY LAWS (as needed)

Bulletin Editor(s)

Membership

Nominating

Public Relations

Publications

International Relations

Vendor Relations

Ad Hoc Committees (as needed)

NOTE: MAKE APPOINTMENTS FOR A SPECIFIC TIME FRAME AND OBTAIN WRITTEN ACCEPTANCE.

2. Send two copies of the following reports to the Division Cabinet Chair and or the Association's headquarters as required, by the specified time, or see that the proper individual forwards them. Be sure to date and sign all documents.

Annual report of the Division Chair

Minutes of the Division Annual Business Meeting Secretary

Audited Financial Report(s) Treasurer

Division Bylaws as revised Chair

Division Procedure Manual as revised Chair

3. Conference and Cabinet Meetings

Represent the Division at the Winter Conference and the ANNUAL CONFERENCE Board of Directors and Cabinet Meetings. If unable to attend, appoint another Division member, preferably an Officer, to represent the Division.

The Division Chair and Chair Elect and the Chapter President and President elect now constitute the Association's Joint Cabinet. Attendance at the meetings of the Joint Cabinet is one of the most important responsibilities of Division and Chapter officers. The Cabinet can be truly effective only if all Divisional representatives participate.

The Division Chair should also attend the Board of Directors open meetings as an auditor, and express the opinion of the Advertising and Marketing Division officers and members when appropriate.

3. Schedule and preside at the Division Annual Business Meeting held each year in June at the Association's ANNUAL CONFERENCE.

*Schedule and preside at the Division Executive Board Meetings. One of these meetings should be held at the ANNUAL CONFERENCE, others as needed.

*Complete all planning and organization required for the Division's programs at the ANNUAL CONFERENCE. These plans had been started during the Chair's year as Chair Elect.

4. Promote current and new projects and publications.

5. Miscellaneous Duties:

Send copies of all publicity to the Archives and also send the Archives all records other than "current" which are turned over to the incoming Chair.

Inform Association Headquarters when a Division member is appointed as a representative to another professional society.

Make decisions on Division policy or refer them to proper authority.

Submit budget to Treasurer for ANNUAL CONFERENCE providing estimates of expenses no later than the February prior to conference.

Send copies of the DIVISION MANUAL, these GUIDELINES and any other available guidelines to succeeding Division officers.

- Keep records of all activities to pass on to incoming Chair and/or Archives.

- Pass gavel on to new Chair at the Division Annual Business Meeting.

- Issue a listing of all Board members and Chairs and distribute list to same.

- Submit a "message From the Chair" column for each issue of the Division Bulletin. Also, submit to the Bulletin Editors and other information for publication that the Division membership should know or be informed of.

NOTE: SEND ALL RELEVANT DOCUMENTS TO THE Archives