ADVERTISING AND MARKETING DIVISION PROCEDURES MANUAL

1. Take office as Chair elect at the Division Annual Business Meeting.

2. Begin early to start making committee appointments, preparing for ANNUAL CONFERENCE and performing those duties which must be completed according to deadlines.

3. If practical, appoint a local Division representative in the host city for the Conference at which he/she will serve as Division Chairman. This must be done before the first meetings of the Conference Planning Committees held at the Association's Winter Conference.

4. Attend the meeting for incoming Division officers held at the ANNUAL CONFERENCE.

5. With the Chair, represent the Division at the Winter Conference and the Annual Conference Board of Directors and Cabinet Meetings. If unable to attend, ask the Chair to appoint another Division member, preferably an Officer, to represent the Division.

6. Work with other officers to prepare budget for ensuing year.

7. Supplies Headquarters with names, addresses, and phone and fax numbers of new officers, and Committee Chairs immediately prior to the Conference where they take office as Chair.

8. Act for Division Chair in his/her absence or as otherwise directed.

9. Performs such duties as required for operation of the Division.

10. Forwards copies of the ADVERTISING AND MARKETING DIVISION PROCEDURES MANUAL and these GUIDELINES to the next incoming Chair-elect.

11. Maintain documents & correspondence pertinent to Advertising and Marketing Division and send to Archivist.

12. Conference Planning ANNUAL CONFERENCE:

- Poll Executive Board and/or membership in the fall prior to the conference regarding special topics/interests for conference program. This can be done via Division Bulletin, letter, fax.

- Prepare a list of topics for Mid Winter Meeting. If ideas for speakers are available, list them.

- Coordinate with other Chair Elects, topics of interest and determine coordinators for each session.

- Seek to delegate hospitality responsibilities as well as program planning. Chair elect should be coordinator of entire function not planner of each entire session.

- Apprise Executive Board of progress with Conference planning and submit periodic budget reports.

- Publicize the upcoming Conference and its events via the Division Bulletin and in coordination with the Division's Public Relations Committee.

NOTE: SEND ALL RELEVANT DOCUMENTS TO THE Archives