ADVERTISING AND MARKETING DIVISION PROCEDURES MANUAL

MEMBERSHIP

DESCRIPTION AND RESPONSIBILITIES

BACKGROUND:

New Association members, except Sustaining, have the right to affiliate with one Division on payment of dues. Additional divisional affiliation may be made by payment of a fee. Additional Divisional membership promotion has been largely dependent on Chapter membership committee work. It is imperative that Divisions be constantly alert to recruitment possibilities in "special subject" areas. A close relationship between the Division Membership Committee and the Association Membership Committee (resulting in the understanding by each of the other's function in recruiting and/or membership) is essential.

In the Advertising and Marketing Divisions, membership is the responsibility of the Chair, the Membership Committee Chair and the Public Relations Chair.

RESPONSIBILITIES:

1. Co operate with the SLA Membership Committee.

2. Maintain up to date membership records as received from Association Headquarters.

3. Write letters of "welcome to the Division" upon receipt of the membership print out.

4. Compile or up date the Division Directory, upon request of Executive Board. Arrange for printing and mailing of the Directory.

5. Supply items for the Division bulletin encouraging recruitment of the new members. Articles should review the requirements for each class of membership and inform members that applications may be obtained from and returned to Association Headquarters for processing.

6. Supplies the BULLETIN editor with a listing of new members for each issue of the BULLETIN.

7. Act as "host" to new members when they attend their first Conference.

8. Annually remind members to renew memberships when needed.

9. Follow up delinquent members by encouraging reinstatement.

10. Forward recommendations for Honorary Memberships to the Board of Directors.

11. Perform such other functions as may be assigned by the Division Chair.

12. Prior to Conference, prepare an annual report of activities for the Chair.

MEMBERSHIP RECORDS:

All membership records are centralized at Association Headquarters. Applications for new membership; questions regarding membership for individuals or organizations; changes of addresses; and requests for change in Chapter, Division, or Section affiliation should be forwarded to the Manager, Membership Department at SLA Headquarters.

Membership should be reminded to pay dues directly to Association Headquarters. No membership data should be considered official until after notification from Association Headquarters.

During July August, an up to date alphabetical list of Division members will be sent from Association Headquarters to persons designated to receive it. This is the official file. It is recommended that the old file be discarded to avoid perpetuation of errors. Revisions will be sent once a month to indicate any changes in name, address, division membership, etc.

When there is a name or address change, the print out will show the item as corrected. If it is a change in name, the earlier name will be indicated. When there is a transfer from one Division or Section to another or from one Chapter to another, the new code will be given (old code also noted). When there is a change in class of membership, the code numbers will so indicate and previous membership noted.

NOTE: SEND RELEVANT DOCUMENTS TO ARCHIVIST.